Summary Record of 56th meeting of the Executive Committee – 4 October 2021

Internet Governance Forum Support Association (IGFSA)

56th meeting of the Executive Committee

4 October 2021

 

1. The Executive Committee held its 56th meeting on 14 September 2021. The meeting took place in a virtual setting with the following participants: Markus Kummer (Chair), Nigel Hickson, Jimson Olufuye, Wisdom Donkor; IGFSA Secretariat Jennifer Chung. Apologies were received from Joyce Chen, Brian Cute, and Chris Mondini. A quorum was established for the meeting, with four of the eight Executive Committee members taking part in the call.

 

2. The agenda for the meeting was adopted. The minutes of the 55^th meeting was approved to be posted on the IGFSA website.

 

Funding requests

3. NRIs in formation: The Chair brought up a special case of Komoros IGF which is in the process of planning its pilot meeting. On recommendation from Anja Gengo (IGF Secretariat), the Komoros IGF would be compliant as an NRI ‘in formation’ with the basic requirements to be considered a National IGF and thus eligible for IGFSA support. There was consensus from the EC to approve the Chair proposal to grant seed funding of $1000 USD to support the Komoros IGF.

 

4. The Secretariat have an update on the current status of requests. The wiring of support funding to CAIGF is in progress. The Secretariat will request IGF Chad to reissue their invoice in USD. The EC provisionally approved the request from Armenian IGF, Secretariat to circulate budget details to EC. There is still communications with Youth IGF Argentina regarding invoicing and banking procedures, it is noted that it will be the University of San Andrés (CETyS) and not the NRI receiving the monies on behalf of Youth IGF Argentina.

 

Banking procedures

5. The Chair noted that the bank has been notified regarding the potential arrangements for Youth IGF Argentina but bank has yet to respond further regarding compliance requirements.

 

Contribution to the UN IGF Trust Fund

6. The EC approved the Chair’s proposal for IGFSA to provide, in line with previous years, 10,000 USD to UN IGF Trust Fund.

 

Preparing for the IGFSA General Assembly

7. The Chair noted that the Annual Report and the Financial Report will need to be prepared and circulated to the EC and subsequently the membership in advance of the General Assembly. Jimson Olufuye, Treasurer, and the Secretariat will preparing the reports and will aim to circulate for EC review by 15 October.

 

8. The Secretariat noted that the 2022 Elections Procedures have been prepared using the 2021 procedures as a guideline. The Secretariat noted that there was a separate briefing on the Elections platform and Auditing process with Jimson Olufuye for his role as the Elections Officer.

 

Changing the Articles of Association

9. The Chair noted that the IGFSA Articles of Association will need to be updated to reflecting the change from ISOC to DotAsia as the Administrative backstop. The Secretariat was asked to propose the requisite edits and circulate to EC before the next EC call.

 

Outreach and communications

10. The Secretariat gave a brief report of the published second issue of the IGFSA newsletter and noted that LinkedIn post of EC profile has been corrected and reposted with video link. Regarding the lead up to IGF 2021, currently proposed content include the sponsor spotlight video interview with the NRO video as well as a ‘Looking ahead to IGF 2021’ series to be confirmed with IGF Secretariat with details to be determine according to scheduling availability.

 

Fundraising

11. The Chair took an action item to follow up with Chris Mondini and Brian Cute regarding earmarked funding sensitivities

 

1. AOB
   1. There was a request for the Secretariat to switch funding request button back to top website banner for usability.
   2. Revised call calendar:
      Monday 4 October 2021, 14:30 UTC
      Monday 25 October 2021, 14:30 UTC
      Monday 15 November 2021, 14:30 UTC