Summary Record of 57th meeting of the Executive Committee – 25 October 2021

Nov 16, 2021 | Meeting Summary Records, Reports and Meeting Minutes

Internet Governance Forum Support Association (IGFSA)

57th meeting of the Executive Committee

25 October 2021

  1. The Executive Committee held its 57th meeting on 25 October 2021. The meeting took place in a virtual setting with the following participants: Markus Kummer (Chair), Brian Cute, Joyce Chen, Wisdom Donkor, Chris Mondini; IGFSA Secretariat Jennifer Chung. Apologies were received from Nigel Hickson and Jimson Olufuye,. A quorum was established for the meeting, with five of the eight Executive Committee members taking part in the call.

 

  1. The agenda for the meeting was adopted. The minutes of the 56th meeting was approved to be posted on the IGFSA website.

 

  1. There was a brief update on the discussion about earmarking funds to be reassessed on a case-by-case basis as outreach continues with RySG and other potential donor groups.

 

  1. The Secretariat gave an update on the status of NRI requests. Both requests from Armenia IGF and IGF Chad are in the wiring process. CAIGF have requested information to return the second payment made by IGFSA in error. Requests from Lebanon IGF, Youth IGF Ukraine, IGF Cameroon (and youth IGF), Uganda IGF (and youth component) have passed eligibility checks and are up for EC assessment and subsequent processing.

 

  1. The Secretariat also mentioned that there may be some upcoming requests, specifically from Comoros IGF, but have not received a filled application form to-date. There was confirmation from the EC that the 48 hour EC review period should be kept.

 

IGFSA General Assembly

  1. The Chair introduced the topic on preparations for the General Assembly. It was suggested that during the fundraising agenda item, there can be discussion on how to proactively gather data in a general scope that would be of interest to potential sponsors (such as stakeholder percentage, seniority of attendees at IGF and NRI events, specific topics of interest) to assist with future fundraising. It was decided that a small group will meet separately to further discuss on logistics on how these data sets can be collected. The Secretariat took an action item to send a doodle poll to schedule the small group call.

 

  1. The Chair suggested a cut-off of 15 November for the activity report for the General Assembly and thereafter to be circulated to the EC. Regarding the financial report, there was a discussion on establishing a audit committee or auditing mechanism for IGFSA. Chris Mondini was given an action to look into the IGFSA Articles of Association to suggest that mechanism best fits the association. Independent auditing mechanism/internal auditing community. The provisional team will consist of Chris Mondini and Brian Cute.

 

  1. There was no quorum for the following items of discussion:

 

  1. Upon recommendation from the Chair, the deadlines for EC candidates have been pushed back to 15 November for SOI and membership dues and will be announced to the membership list through the IGFSA social media channels.

 

  1. There needs to be a change made to the IGFSA Articles of Association – reflecting the change from ISOC to DotAsia as the administrative backstop. The Secretariat propose the textual edits, and there were further suggestions to have non-specific language (i.e. not specify an entity or organization so future changes to this support role will not trigger a necessary change to the Articles of Association).